Careers

Lead the financial and accounting activities of a thriving and growing Episcopal early childhood and elementary school in Edmond, OK. Opportunity to make a meaningful impact by overseeing day-to-day financial activities, budgeting, audits, and strategic financial planning.

Objectives:
• Analyze and streamline financial operations and procedures to enhance efficiencies.
• Direct all cash management, investments, insurance, budgeting, and financial reporting, in collaboration with the Head of School, Treasurer and Finance Committee, and help drive the school’s financial strategy.
• Coordinate development of annual operating, capital, and program budgets, as well as reporting for the same.
• Develop and implement best practices and tools to ensure a well-controlled yet flexible organization that has strong fiscal management, project coordination, cross-team communications, and workflows.

Responsibilities
• Oversee personnel handling accounts payable, accounts receivable, general ledger and payroll
• Assist the Head of School in financial management of the school.
• Prepare accurate financial statements in a timely manner, disclose material changes, and provide appropriate financial reports to the Board of Directors.
• Assure appropriate internal controls are in place to reduce the risk of fraud, breach of confidence, or loss of data.
• Assist independent auditors in an annual financial audit.
• Collaborate with the Head of School and Board Treasurer to efficiently develop budget proposals, provide access to project finance information, and ensure contract/grant compliance and reporting.
• Perform risk management through analysis of company liabilities and investments and evaluate and manage capital structure and fundraising initiatives.
• Oversee HR operations by coordinating with external service providers (ex: payroll, benefits, recruitment) and internal staff responsible for other aspects of HR.
• Manage finance personnel and oversee financial IT systems, ensuring compliance with relevant regulatory entities (ex: SAES Accreditation).
• Other responsibilities as assigned by the Head of School or Finance Committee.

Qualifications and Skills:
• Bachelor’s degree in Accounting, Finance, or Business Administration required, with 3-5 years of financial management experience. Master’s Degree preferred.
• CPA license required.
• Strong working knowledge of nonprofit accounting preferred.
• Strong organizational and people skills.

Interested applicants, please send a resume to Michael Zeigler at mzeigler@smesedmond.org

Business Manager

St. Mary’s Episcopal School (SMES) is an actively growing, private Episcopal early childhood andelementary school based in Edmond, OK. SMES seeks a skilled financial specialist to be responsible for the processing and reconciliation of billing, collections, invoices, purchase requisitions, and other related accounting duties. This position works closely with the Head of School (HOS) and the Administrative team and interacts frequently with school parents and faculty. This individual must have an awareness and understanding of the school’s culture, Episcopal Identity, and mission.

General Responsibilities Include:

• Manage day-to-day accounts payable functions, including but not limited to verifying invoices, handling expense reports, processing weekly check runs and check requests, managing purchase requisitions, and entering the data into the accounts payable system.
• Manage accounts receivable functions including applying payments to appropriate accounts, handling monthly invoicing, reconciling customer accounts, and fielding customer inquiries. Also, ensure the prompt collection of accounts receivable.
• Reconcile balance sheet accounts, record revenue and make all other journal entries monthly. Includes tracking and booking revenues / expenses for BTC (the before/after school care program), summer camps, school clubs, and the soccer/baseball fields.
• Manage tuition payments through FACTS Tuition and facilitate the distribution of the Parent Choice Tax Credit checks to SMES families in accord with that program.
• Process monthly payroll, inclusive of tying out time sheets, paying substitute teachers and other part-time staff.
• Assist with closing the books monthly and preparing financial statements in a timely manner as directed by the HOS. Provide documentation to the financial auditors if requested.
• Assist with human resource responsibilities, inclusive of background checks and onboarding of new employees, and annual insurance reviews.
• Assist with budgeting as directed by the HOS.

Knowledge and Skills:

• Bookkeeping principles, methods, and techniques
• Detail oriented and excellent time management
• Strong oral and written communication skills
• Customer service experience
• Understanding of technology and ability to work with IT support to resolve issues.

Education:

• Minimum Associate Degree in Accounting or Business Administration
• Minimum 3-5 years’ experience in a similar role
• Experience with Quickbooks and AR / AP software

Interested candidates should reach out to Michael Zeigler, Head of School, at mzeigler@smesedmond.org
 

St. Mary's Episcopal School is seeking a Lunchroom Assistant to help with 3 lunch periods for children in Kindergarten through 5th Grade. This role is part-time from 10:00 a.m. - 2:00 p.m. daily.

Applicants should be personable, creative, flexible, and have a genuine desire to work with elementary-aged students in a private school environment.

Responsibilities:

Provide a positive, nurturing, and safe environment for each individual student.
Treat children with dignity and respect
Help maintain a neat and organized space
Setting up the lunchroom for service
Serving fruit, milk, dessert, hot food, water
Setting up tables
Cleaning and wiping tables
Vacuum and sweeping as needed
Washing dishes
Taking out trash
Greets parents and children with salutations and smiles
Maintains a professional attitude at all times

Qualifications:

GED preferred
Must have a warm and friendly personality, be sensitive to the feelings and needs of others, be able to relate well to children, and be willing to fulfill responsibilities in accordance with the School's program and philosophy.

To Apply:

Interested applicants should send an e-mail to Michael Zeigler, Head of School, at MZeigler@smesedmond.org

Substitute teachers are always encouraged to apply. Interested candidates should send an application and resume to Rob Kelley, Interim Head of School, at rkelley@smesedmond.org

SMES Substitute Application

St. Mary's Episcopal School is seeking fun, energetic, and flexible teachers for the School's Before and After School Program - Beyond the Classroom (BTC). BTC students are all enrolled at St. Mary's Episcopal School and range in age from 2.5 years old - 5th grade. BTC runs from 7:15-8:15 each morning and 3:15-6:00 each evening. Flexible days and hours are available. 

Applicants should be personable, creative, flexible, and have a genuine desire to work with elementary and early childhood aged students in a private school environment.

This is an ideal job for a candidate pursuing a degree in education. 

Responsibilities:

• Provide a positive, nurturing, and safe environment for each individual student.
• Supervise children in a variety of environments - playground, technology lab, classrooms, etc.
• Treat children with dignity and respect
• Help maintain a neat and organized space
• Supervises activities to ensure safety at all times
• Report to the Director any problem which may occur with the children
• Greets parents and children with salutations and smiles
• Maintains a professional attitude at all times

Qualifications:

• GED preferred
• Must have a warm and friendly personality, be sensitive to the feelings and needs of others, be able to relate well to children, and be willing to fulfill responsibilities in accordance with the School's program and philosophy.

To Apply:

Interested applicants should send a completed application to Derinda Heaslet, BTC Director, at btc@smesedmond.org

SMES BTC Application

St. Mary's is known for a culture of support from peers, and also parents. The generous Parent Organization sponsors Teacher Appreciation Week, celebrates faculty birthdays, and hosts luncheons for faculty at the beginning of the school year and at Christmas. Our Beau Geste Gala regularly funds faculty-led projects. Faculty participate in professional development twice a year at the school, and also enjoy special faculty chapel services at the beginning and end of each school year. 

Faculty enjoy School Holidays (including Spring, Fall, Thanksgiving and Christmas Breaks), as well as emergency, bereavement, and paid sick leave. 

• Medical Insurance through Blue Cross/Blue Shield
• Dental & Vision
• Life Insurance
• Long Term Disability
• AFLAC

After one year of employment the School contributes 2% of the employee's monthly salary; after two years of employment the School contributes up to an additional 6% match. 

Participation in this plan decreases employee taxable income and includes dependent care and unreimbursed medical and dental expenses. 

Faculty and staff are encouraged to participate in professional development and the School may financially support approved courses of study, workshops, and conferences. 

• 50% tuition discount for children of faculty and staff
• Complimentary before and after school care for children of faculty and staff
• Access to classroom discretionary funds for supplies and materials
• Opportunities to enhance your St. Mary's experience and share your unique talents through tutoring, after-school clubs, and being part of Summer at St. Mary's.