Purpose: To support the advancement and front-facing operations of St. Mary's Episcopal School by maintaining donor records, assisting with fundraising campaigns and events, and providing welcoming, professional coverage at the front desk during key school hours.

Reports to: Director of Development
Status: Non-Exempt Calendar: 12-month

JOB DUTIES:

Development and Donor Relations

• Maintains and manages donor databases, records, and communication lists with accuracy and confidentiality
• Enters, tracks, and reconciles gifts to the school, including Annual Fund contributions, sponsorships, and event donations
• Prepares donor acknowledgments, receipts, and stewardship communications in a timely and professional manner
• Assists with planning and execution of fundraising events and campaigns
• Supports development reporting and organization of advancement materials
• Provides administrative support for the Director of Development
• Writes thank-you notes for donors, events, and staff support
• Coordinates logistics for Development events, deadlines, and projects
• Coordinates volunteer support including lunch volunteers and Friday dad volunteers
• Manages FACTS donation site and prepares annual tax statements
• Coordinates Grandparents Day logistics including name tags and greeting

Administrative Support

• Manages calendar, scheduling, and correspondence for the Director of Development
• Prepares meeting materials, agendas, and follow-up communications for Development
• Organizes and maintains files, records, and shared resources
• Assists with Marketing and Alumni relations as needed.
• Drafts and proofreads internal and external communications on behalf of Development and Marketing
• Manages 5th grade t-shirt design and graduation preparations

Front Desk Support

• Covers the front desk and greets families and visitors, with primary responsibility during peak parent hours
• Serves as a welcoming and informed resource for school families
• Collaborates across departments to promote programs and strengthen community connections

School Obligations

• Upholds the mission, values, and professional expectations of St. Mary's Episcopal School
• Maintains appropriate and professional distance from students and families
• Maintains the appropriate degree of confidentiality
• Serves in accordance with the principles and expectations published in the Faculty and Staff Handbook
• Additional duties as assigned by the HOS

To Apply:
Please submit a resume to Michael Zeigler, Head of School, at mzeigler@smesedmond.org.

Substitute teachers are always encouraged to apply. Interested candidates should send a resume to Stacy Javaheri, Dean of Faculty, at sjavaheri@smesedmond.org.

St. Mary's Episcopal School is seeking fun, energetic, and flexible teachers for the School's Before and After School Program - Beyond the Classroom (BTC). BTC students are all enrolled at St. Mary's Episcopal School and range in age from 2.5 years old - 5th grade. BTC runs from 7:15-8:15 each morning and 3:15-6:00 each evening. Flexible days and hours are available.

Applicants should be personable, creative, flexible, and have a genuine desire to work with elementary and early childhood aged students in a private school environment.

This is an ideal job for a candidate pursuing a degree in education.

Responsibilities:

• Provide a positive, nurturing, and safe environment for each individual student.
• Supervise children in a variety of environments - playground, technology lab, classrooms, etc.
• Treat children with dignity and respect
• Help maintain a neat and organized space
• Supervises activities to ensure safety at all times
• Report to the Director any problem that may occur with the children
• Greets parents and children with salutations and smiles
• Maintains a professional attitude at all times

Qualifications:

• GED preferred
• Must have a warm and friendly personality, be sensitive to the feelings and needs of others, be able to relate well to children, and be willing to fulfill responsibilities in accordance with the School's program and philosophy.

To Apply:
Interested applicants should send a completed application to Derinda Heaslet, BTC Director, at btc@smesedmond.org

BTC Application

• A collaborative, supportive work environment with mentorship and peer connection.
• Regular faculty celebrations (Teacher Appreciation Week, birthdays, luncheons).
• School support for all classroom supply needs.
• Regular professional development workshops to grow instructional and leadership skills.
• Special faculty chapel services marking the start and end of the school year.

• Paid holidays include Spring, Fall, Thanksgiving, and Christmas breaks.
• Sick, emergency, and bereavement leave to support personal and family needs.
• Flexible personal days to maintain work‑life balance.

• Medical Insurance through Blue Cross/Blue Shield.
• Dental & Vision coverage.
• Life Insurance to protect your family’s future.
• Long‑Term Disability and voluntary AFLAC plans.
• Optional supplemental plans available.

• Automatic 2% school contribution to your 403(b) after one year of service.
• 100% match of employee contributions up to 2% of salary.
• Increased employer match up to 4% after 10 years.
• Support for tax‑advantaged retirement saving strategies.

• Pre‑tax contributions reduce taxable income.
• Options for dependent care and unreimbursed medical/dental expenses.
• Guidance on enrollment and maximizing your FSA benefits.

• Financial support for approved continuing education, workshops, and conferences.
• Dedicated professional development events each school year.
• Opportunities to present, lead, or expand curricular offerings as part of expedited career growth.

• 50% tuition discount for children of faculty and staff.
• Complimentary before & after school care for eligible employees’ children.
• Classroom discretionary funds for supplies and materials.
• Options to extend your involvement with tutoring, after‑school clubs, and seasonal programs.